Team meeting minutes template for weekly meetings

What’s in the template

The minutes open with these details:

• Team
• Week of
• Date and time
• Location (or video platform)
• Facilitator
• Notes by
• Present
• Absent

Then the body follows the meeting in this order:

1. 1. Wins from last week — Two or three concrete things that shipped, closed or landed. Name who did them.
2. 2. Metrics and status — The three to five numbers the team is measured on, with last week's figure and the target. Note the trend, not the whole dashboard.Metric: · Last week: · Target: · Note:
3. 3. Review of last week's priorities — Each priority from the previous minutes: done, carried over or dropped. Carried-over items need a reason.
4. 4. Blockers — Anything stopping work, who is blocked, and who is taking it away. If it cannot be solved by the team, record who will escalate it.Blocker: · Blocking: · Owner:
5. 5. Decisions — One line each: what was decided and, if useful, why. Decisions made outside the meeting during the week can be logged here too.
6. 6. Priorities for this week — Three to five, in order, each with an owner. If everything is a priority, nothing is.
7. 7. Announcements and upcoming — Leave, deadlines, launches, people joining or leaving, meetings with other teams.
8. 8. Parking lot — Topics raised that need their own conversation. Record the topic and who will set up the conversation.

At the end: action items and decisions log, as tables you can keep across meetings.

The template

Download it as a Word file, or copy the text version into your own document.

Weekly Team Meeting Minutes

Team: 
Week of: 
Date and time: 
Location (or video platform): 
Facilitator: 
Notes by: 
Present: 
Absent: 

1. Wins from last week
   [Two or three concrete things that shipped, closed or landed. Name who did them.]

2. Metrics and status
   [The three to five numbers the team is measured on, with last week's figure and the target. Note the trend, not the whole dashboard.]
   Metric:
   Last week:
   Target:
   Note:

3. Review of last week's priorities
   [Each priority from the previous minutes: done, carried over or dropped. Carried-over items need a reason.]

4. Blockers
   [Anything stopping work, who is blocked, and who is taking it away. If it cannot be solved by the team, record who will escalate it.]
   Blocker:
   Blocking:
   Owner:

5. Decisions
   [One line each: what was decided and, if useful, why. Decisions made outside the meeting during the week can be logged here too.]

6. Priorities for this week
   [Three to five, in order, each with an owner. If everything is a priority, nothing is.]

7. Announcements and upcoming
   [Leave, deadlines, launches, people joining or leaving, meetings with other teams.]

8. Parking lot
   [Topics raised that need their own conversation. Record the topic and who will set up the conversation.]

Action items
No. | Action | Owner | Due | Status

Decisions log
Date | Decision | Context

Example: filled-in team meeting minutes

What the template looks like once it’s been used. The organisation and people are made up.

Decisions log

Action items

Tips for team meeting minutes

• Ask for metrics before the meeting and paste them into the template, so the meeting discusses the numbers rather than reading them out.
• Review last week's priorities before setting this week's. The template puts them in that order for a reason.
• Limit priorities to five. The minutes from a team with twelve weekly priorities are not read because they cannot be acted on.
• Give every parked item an owner and a date it will be looked at, or it will be raised again next week.
• Keep the decisions table in one running document across weeks; it is the thing a new team member will actually read.

Related templates

• Staff meeting minutes template — The regular all-staff meeting of an office, clinic or branch: updates, policy changes, schedules and recognition.
• Daily standup template — Fifteen minutes, three questions per person, and a place to park anything that needs a longer conversation.
• Meeting notes with action items template — Notes built around a running action register, for recurring meetings where last week's actions are this week's first agenda item.
• One-on-one meeting template — A running record for the regular manager and report conversation: priorities, support needed, feedback and growth.
• All meeting minutes templates

Or let the notes write themselves

A template helps when you’re the one typing. If you’d rather not be, an AI note taker can draft the summary and action items for you. Most send a bot into the call; QuietNote captures from your own computer instead, so nothing joins the meeting and you decide when capture starts. It’s in private beta. Whatever you use, read the draft before you send it, and tell attendees you’re recording where the rules require it.